Job Title: Accounts Payable Administrator

This position will have a broad range of technical, day-to-day finance/accounting and project-based responsibilities primarily around accounts payable. All duties will be performed in a fast-paced, multi-tasking and flexible environment

Essential Duties and Responsibilities:

• Process all AP invoices in a three-way match manner
• Sort invoices based on purchase order or no purchase order
• Review invoices received for approvals and obtain approvals when necessary
• Enter all invoices in the Accounting system
• Match payment advice with documentation prior to check run
• Process weekly payable check runs after obtaining batch approval from controller
• Review expense reports for appropriate documentation including appropriate receipt documentation and adherence to Corporate Travel policy
• Respond to all Accounts Payable and Expense Report inquiries
• Maintain all Accounts Payable and Expense Report files
• Audits A/P invoices biannually to ensure no duplicate payments were made
• Assists with company inventory biannually
• Compiles documentation for audit review
• Keep track of credits owed to the company and ensure all credits are properly applied to vendor payments.
• Matches invoices and checks against check run to ensure accuracy.
• Sorts all paid invoices and files by batch number
• Maintains files by posting all unpaid and paid disbursement document (invoices, check request)
• Reconcile payable reports each month to confirm that all amounts paid were accurate
• Prioritize invoices according to cash discount potential and payment terms
• Maintenance of Accounts Payable Filing
• Assist on month-end closing (reconcile A/P, run A/P related reports, month end accruals)
• Organizes all reports in date numerical order in binder for month end closing, and compiles/stores all files at year end
• Prepare and send out 1099’s on a timely manner

Education:

• High School diploma required.
• Bachelor’s Degree in Accounting, Finance or related discipline preferred

Experience:

• 0-2 Years' experience in an Accounts Payable role

Qualifications:

• Proven team player who has demonstrated capabilities in the following areas: excellent communication, presentation, and interpersonal skills, well developed problem-solving skills; solid organizational skills; and the demonstrated ability to be self-directed and effectively relate to all levels of an organization
• Attention to detail, accuracy is imperative
• Excellent oral and written communication skills
• Excellent organizational and analytical skills
• Ability to be an effective team member
• Proven business partnership skills with the demonstrated ability to work in a matrixed organizational environment
• Must be able to manage a high volume of transactions and prioritize work to meet the growing demands of the business
• Ability to work well under pressure, multi task and meet deadlines
• The right candidate will be ambitious, flexible and have a desire to learn and grow professionally
• Computer skills to include Word, Excel, PowerPoint and Hyperion Enterprise are a plus
• Ability to handle confidential information in a discreet, professional manner
• Work hours must be flexible, and overtime will be required to meet the demands of the position
• Aerospace industry experience is a plus
• Must be able to proficiently write, read and speak English
• Must have the ability to clearly and concisely communicate in English