Job Title: Accounts Payable Specialist

The Accounts Payable Specialist will be responsible for managing financial liabilities by processing vendor invoices, ensuring payments are made on time, maintaining accurate financial records in accordance with US GAAP policies, and reconciling vendor statements. This role requires proficiency in accounting software and strong organizational skills to ensure accurate financial reporting and compliance.

Primary Responsibilities:

• Ensuring payments to vendors and suppliers are processed accurately, timely and in compliance with internal policies and external regulations.
• Ensuring proper coding and approval of vendor invoices.
• Maintaining vendor records and managing communications regarding payment status.
• Assisting with month end closing activities related to AP.
• Supporting internal and external audits and ensuring adherence to company policies.
• Working with procurement and other departments to streamline AP process.
• Support check to ACH initiative, including performing banking callbacks.
• Resolve skipped invoices and monitor AP inbox.
• Assist with special projects as required.
• Recommend process improvements to ensure vendor satisfaction.

Position Requirements:

• High school diploma or equivalent required.
• 1–2-year minimum experience in accounts receivable, accounts payable or general finance.
• Experience with basic financial reporting or data entry.

Technical Skills:

• Proficiency in Microsoft Excel (e.g., formulas, pivot tables, basic charts).
• Familiarity with accounting software or ERP systems.
• Ability to learn and navigate financial systems and databases.

Analytical Skills:

• Basic understanding of financial transactions including proper balances and debits/credits.
• Ability to identify discrepancies and assist in resolving billing or payment issues.

Communication & Collaboration:

• Strong written and verbal communication skills.
• Ability to work with cross-functional teams including finance, operations, and customers.
• Professional and courteous when interacting with internal and external stakeholders.

Organizational Skills:

• Attention to detail and accuracy in data entry and reconciliation.
• Ability to manage multiple tasks and meet deadlines.
• Manage time efficiently and communicate proactively

Other Attributes:

• Willingness to learn and grow within the finance function.
• A proactive, out-of-the-box thinker with a track record of focusing on process improvements.
• Dependable, trustworthy, and maintain confidentiality of financial data.
• Team-oriented mindset

Language Skills:

• Ability to read work instructions and procedures in English.
• Ability to follow written instructions in English.
• Ability to read and interpret documents such as safety rules and procedure manuals.