Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...
Under the direction of the VP and General Manager of the Tour, provide secretarial support, as well as perform general affairs and back-of-house administration duties to maintain comfortable and productive working environment for the company. This position requires an individual who is confident at communicating effectively at senior management level, is pro-active, efficient, organized and able to work using initiative. The candidate will need to be flexible, and able to multi-task effectively, with some degree of independence. The candidate will be exposed to confidential information and therefore needs to be discreet and trustworthy.

Your Role Accountabilities...
Executive Assistant role

• Responding to emails / calls based on basic information from the GM. Ability to structure suitable responses without being dictated to.
• Typing of letters, memos, reports and general correspondence. This would occasionally involve some figure work/analysis and typing of tables, etc for which advanced excel skills are essential
• Extensive diary management organizing and prioritizing daily workload, making appointments and scheduling.
• Co-ordination and management of internal and external meetings; conferences and client dinners, liaising at various levels across the business/industry.
• Coordination of extensive travel arrangements for the GM on a global basis including flights, hotels, car rentals, restaurants, and full detailed itinerary of all trips.
• Coordinating other Managers and Directors travel schedules and itineraries for business trips and meetings.

Office Administration – Work closely with Manager, General Affairs, and Coordinators to support the company’s back-of-house operation including but not limited to the following;

• Handling of calls to the company’s main number and coordinate actions as necessary
• Maintaining the reception area clean and tidy
• Purchasing and replenishing office sundries and consumables for back-of-house communal areas (kitchen, breakroom, etc.)
• Raising POs and process invoices for communal expenses
• Managing P-card usage and payments

Qualifications & Experiences...
• Proven experience as a Personal Assistant to a Senior Executive within a bilingual (English and Japanese) international environment.
• The ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone, in both English and Japanese.
• Excellent communication skills, both written and verbal, in both English and Japanese.
• Knowledge of file set-up, maintenance and filing procedures.
• The ability to pay close attention to detail and understand written and oral instructions.
• Proficiency in MS Office suite especially Excel and PowerPoint.

EDUCATION/QUALIFICATIONS
• Educated to a tertiary level (minimum 2-year junior college degree)

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you’re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.