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Posting Reason:

New Position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

N/A

Job Family:

Labour and Faculty Relations

# of Open Positions:

1

Faculty/Service - Department:

Faculty Relations

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted (YYYY/MM/DD):

2026/03/30

Applications must be received BEFORE (YYYY/MM/DD):

2026/04/13

Hours per week:

35

Salary Grade:

Non-Union Grade NC6 - 35 hrs

Salary Range:

$75,007.00 - $93,759.00

Position Purpose

Under the Director, Faculty Relations, the incumbent is a member of the Faculty Relations team and plays a key role in supporting effective administration and coordination of labour relations by supporting grievance administration, collective bargaining, and labour-management processes in a complex, highly unionized environment. The incumbent has regular contact and works with various stakeholders, including all administrative levels at the University and union representatives, ensuring accuracy, procedural integrity and timely coordination while fostering a positive and collaborative labour relations climate.

Specific Accountabilities

Communications and Liaison:

• Act as a primary point of contact for union (APUO, APTPUO and CUPE2626) and management representatives ensuring proper administration and application of collective agreements and timely and accurate flow of information.
• Draft clear and comprehensive communication materials for distribution to union representatives and internal stakeholders.

Process management:

• Administer labour relations processes including grievances, arbitrations, labour-management committee and collective bargaining activities.
• Collect data and generate regular and ad hoc reports as required by collective agreements and to support effective labour relation planning and processes.
• Support the Faculty Relations team with grievance handling and arbitration, including tracking timelines, scheduling meetings, assembling information, preparing case files, and drafting responses.
• Support the Faculty Relations team with collective bargaining activities by organizing proposals, preparing spreadsheets, maintaining notes and coordinating with management teams.

Logistical support:

• Create, organize and maintain labour relations files to ensure accurate and confidential document retention.
• Schedule, coordinate and support meetings, such as negotiation sessions, labour-management committees and grievance hearings.

Advisory services:

• Effectively manage correspondence received through general inboxes (and other sources) by making initial assessments on matters, delegating or referring to appropriate team member or stakeholder or, as deemed appropriate, draft responses to inquiries to address issues on behalf of Faculty Relations.
• Collaborate with members of the Faculty Relations and Human Resources teams in providing strategic and operational support to clients.

Analysis:

• Research and analyze comparative human resources practices, comparative data on working conditions, compensation practices, jurisprudence, legislative requirements and updates and provincial labour relations trends to support the negotiations process at the University.

Knowledge, Experience and Skills

• Undergraduate degree specializing in Human Resources, Labour Relations and/or a related field of study, or a combination of relevant and related education and experience
• Minimum of 3 years’ experience in human resources, legal administration, or program administration, preferably within a unionized environment
• Experience working in a diverse and decentralized organization, ideally in the public sector
• Demonstrated knowledge and understanding of labour relations context, collective bargaining, collective agreements, applicable legislation and regulations pertaining to labour relations
• Demonstrated ability to maintain confidentiality and be discreet in managing highly sensitive information
• Demonstrated ability to deal with conflict and adversarial situations in a professional and tactful manner
• Demonstrated ability to prioritize work effectively, organize a high volume of work and ensure compliance and completion of assigned tasks
• Demonstrated decision-making skills and ability to solve issues involving a high degree of detail;
• Demonstrated professionalism when working with internal and external clients and stakeholders
• Proven ability to critically assess effectiveness of work processes and tools
• Demonstrated commitment to continuous quality improvement
• Demonstrated effectiveness as a team member committed to collaboration
• Strong organizational, administrative, customer service, orientation, and leadership skills.
• Strong analytical and negotiation skills
• Sound judgement
• Intermediate to advanced proficiency in use of Microsoft Office Suites (Excel, Powerpoint, Word)
• Working knowledge of databases
• Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.