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Job Type:

Employee

Duration in Months (for fixed-term jobs):

36

Job Family:

Facilities Planning and Logistics

# of Open Positions:

1

Faculty/Service - Department:

Campus Design and Sustainability

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/01/08

Applications must be received BEFORE (YYYY/MM/DD):

2026/01/19

Hours per week:

35

Salary Grade:

SSUO Grade 08

Salary Range:

$64,865.00 - $81,935.00About the faculty/service: Facilities
Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

uOttawa’s facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners. The facilities capital and operating expenditures are in the range of $100M for the University’s $2.0 billion assets under management. The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa’s River Campus, as well as a tower at the Roger Guidon campus to house uOttawa’s new Advanced Medical Research Center (AMRC).

Position purpose
In collaboration with the Planning Team, the individual provides support in planning a variety of indoor and outdoor spaces required by the University, through inception to project closure. The main objective is to support the development of options analysis for a variety of stakeholders, in order to meet the needs of users (faculties, services, public), while respecting the guidelines associated with the values and mission of the University of Ottawa. The individual will also participates in tactical planning activities which provides immediate and short-term solutions while ensuring it is incorporated into the larger-scale vision of strategic planning.

In this role, your responsibilities will include:

• Support the development of requirements for faculties, services, and researchers in order to meet their space allocation needs by conducting space audits, collating information, conducting site visits, and preparing user requirements and project brief documents as part of gates 1 and 2 of the project development process.

• Participate and engage with faculties and services to gain a better understanding of their short and medium term vision and functional space issues by scheduling and providing secretariat functions for committee meetings. Depending on the needs and preferences of the faculties or services, the Assistant Planner may be called upon to support the Planner to conceptualize new ideas and present proposed options.

• Support the development of feasibility studies and architectural programming studies in order to assess and/or develop solutions to meet the objectives of optimizing and modernizing the teaching, research and learning spaces of the faculties and services by preparing preliminary concept design renderings and options presentations.

• Perform research and technical work to ensure the development for a variety of projects.

• Participate in the preparation of updating and prioritizing a five-year renovation and construction program to meet University goals and strategies by providing studies and materials.

• Respond to requests for information concerning the inventory of existing spaces in support of academic or other planning for university clients.

• Participate in the development, verification and maintenance of the computerized real estate management system database (including the function of spaces, occupants, room numbers, etc.) in order to keep the information up to date and in support for analyzes and reports required by the University.

• Support the analysis of performance data of classroom facilities, administrative space, student space and services in relation to University standards in order to ensure optimal use of physical resources of the university, which are very expensive.

What you will bring:

• Knowledge of architecture, or planning, engineering, or interior design, or town planning, normally acquired through university or college training, and minimum of 2 years of experience in a field related to the position.

• Knowledge and experience in architectural programming.

• Knowledge and experience in project planning and development.

• Knowledge and experience in the use of CAD and other urban design/planning software.

• Experience in space management.

• Experience in analyzing complex data.

• Experience in interpreting, explaining and applying policies, standards and procedures.

• Experience and aptitude in negotiations and conflict resolution and in interpersonal relationships.

• Analytical mind and aptitude for synthesis.

• Ability to work under pressure and meet strict deadlines.

• Bilingualism - French and English (spoken and written).

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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.