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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Facilities Planning and Logistics

# of Open Positions:

1

Faculty/Service - Department:

Program Management

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2025/09/18

Applications must be received BEFORE (YYYY/MM/DD):

2025/09/29

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$72 437,00 - $91 502,00About Facilities
Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission: to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.

Position Purpose
Manage all the activities related to the efficient and effective planning and scheduling of all resources used to conduct maintenance activities which result in optimal performance, minimize equipment downtime and reactive maintenance. Assist in the Maintenance Programs enhancement to ensure they are delivered in an optimal manner. Act as facilitator between clients, maintenance teams, other crews and external contractors and establish good communication practices among all.

In this role, you will:

• Manage, plan, and schedule work requests, with the use of the Computerized Maintenance Management System (CMMS), to produce an integrated weekly schedule and work package to maintenance crews.
• Responsible for reviewing work requests for clarity and accuracy to provide the most efficient service and prioritization.
• Build and/or update Job Plan and level PM on a minimum yearly basis to maintain an optimized Maintenance Program.
• Determine, identify and manage any vendor delivered service required and provide a total cost estimate for the work to be performed: labor, material, and contractor services.
• Coordinate weekly scheduling meetings with different stakeholders to establish priority of work orders, optimum planned downtime windows, and necessary lead times. Work with maintenance lead hands or supervisors and clients to determine equipment availability.
• Work with the Manager, Preventive and Predictive Maintenance Programs (Manager PPMP) to identify critical spares parts and inventory lists and review stock levels to ensure parts are available.
• Identify and secure all parts and materials required to complete the work by preparing bills of material, any special kitting instructions and purchase orders.
• Oversee inventory by ordering parts and ensuring inventory is maintained accurately within required min/max levels through controlled issuing to the maintenance team.
• Track weekly and monthly performance from the maintenance team and keep accurate metrics on the performance of planning and scheduling functions to generate KPI and provide timely reports. Provide recommendations to the Manager PPMP on ways to improve maintenance programs, reduce costs, optimize labour, and minimize response and completion times.
• Perform maintenance operations planning including budgeting for labor, parts and services.

What you will bring:

• In-depth knowledge of building systems (such as mechanical, plumbing, electrical or instrumentation) or building envelop (such as carpentry, locksmithing and disaster restoration) normally acquired through post-secondary training or equivalent experience.
• Minimum of 5 years’ experience in maintenance (building systems or building envelop environment preferred).
• Experience in using CMMS.
• Must be self-motivated, results oriented and possess a high degree of initiative, and work well under pressure.
• Client service oriented with excellent communication (written and verbal), interpersonal and leadership skills.
• Detail oriented with strong organizational skills.
• Solid computer skills with high proficiency in Microsoft Office programs, including Spreadsheets and databases.
• Bilingualism – French and English (spoken and written) is an asset.

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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.