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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Procurement

# of Open Positions:

1

Faculty/Service - Department:

Purchasing & Science Store, Faculty of Science

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2025/09/15

Applications must be received BEFORE (YYYY/MM/DD):

2025/09/26

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$72,437.00 - $91,502.00About the Faculty of Science

Welcome to the Faculty of Science, a great place to learn, to explore, to question, to discover — opening your mind and pushing boundaries. It is an exciting time to be part of a rewarding career in life sciences, natural sciences, and mathematics. You will have access to world-class facilities, including our Science, Technology, Engineering and Mathematics (STEM) Complex, our extensive Biosciences Complex and our cutting-edge Advanced Research Complex, that are the envy of many universities. We have strong links with a multitude of government and private research centres, providing countless opportunities and experiences.

We have become a true centre of excellence, earning recognition across Canada and abroad for our prowess in teaching and in our laboratories, where our researchers are addressing some of the most important and relevant scientific questions of our time. Our past is a testimonial to our passion, so will be our future. Will you be part of it?

Position Purpose:

Reporting to the Manager, Supply Chain, the incumbent is responsible for ensuring operational effectiveness of the logistics activities of the business unit. This includes coordinating the efforts to manage University inventory and assets to ensure efficient tracking and secured storage. Is leading customer service liaising with internal and external clients, ensuring seamless processing of outgoing shipments and incoming items, in collaboration with suppliers, third parties' vendors and couriers. This role also works in close collaboration with Facilities and Supply Chain sectors on assets management projects and, space management, storage and transportation matters.

In this role, your responsibilities will include:

• Inventory and asset Management: Ensure effective controls of different types of assets, such as hardware, software, research equipment and furniture, to allow MRO (maintenance, repair and operations) management and optimal equipment life cycle in compliance with IT, Research, Facilities and Health & Safety requirements. Administer inventory, ensuring proper stock level maintenance and replenishment strategies in collaboration with the Purchasing and Supply Chain sectors.

• Receiving & Logistics Operations: Oversee all operations related to the coordination of the courier, receiving and shipping operations in compliance with the University policies and Environmental Health and Safety Legislations mitigating potential risks and ensuring operational performance and on-time service.

• Shipping: In collaboration with the purchasing specialists, manage, custom clearance processes and approvals in a timely manner for all imported shipments of the business unit, taking into consideration the nature of the product (ex; research products and live specimens or IT equipment).

• Risk Management and Quality Control: Manage all logistics procedures with respect to Risk Management regulations, such as Transportation of Dangerous Goods (TDG), Workplace Hazardous Material Information Systems (WHMIS)and Compressed Gas. Lead the investigation of damaged equipment received by warehouse and delivery site with resolution.

• Supervision: Hire and supervise work performance by the employees reporting to the incumbent to determine priorities and provide guidance in the attainments of service, operations, and individual objectives. Train staff to develop knowledge and maintain business continuity.

• Advisory Services: Is a resource person for all current or new faculty members and management for all receiving, shipping and logistics activities. Ensure efficient and constant communications to maintain customer service excellence and ensure the compliance of the supply chain operations and activities. Is a key member to participate in university projects related to the purchasing and logistics on behalf of the unit.

What you will bring:

• Knowledge of administration and management acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.

• Five (5) years of experience in supply chain management role, including at least three (3) years managing inventory.

• Three (3) years of experience of supervision and in customer service.

• Experience and abilities in interpreting, explaining and applying policies and procedures;

• Experience in a facilities or scientific environment, handling chemicals, construction or research equipment is an asset based on the hiring sector;

• Knowledge of Federal and Provincial Environmental Health and Safety Legislations;

• Experience using ERP solutions and software;

• Capacity to lift a minimum of 50 pounds;

• Good interpersonal, communication and conflict resolution skills;

• Organizational skills and ability to meet firm deadlines;

• Bilingualism in French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.