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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Library and Archives

# of Open Positions:

1

Faculty/Service - Department:

Research Support

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

June 12, 2025

Applications must be received BEFORE:

June 23, 2025

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$80,942.00 - $102,245.00

About the Library

In alignment with the ambitious vision and core aspirations of Transformation 2030, the University of Ottawa Library advances cutting edge research and supports transformative learning by connecting the uOttawa community to expertise, services, collections and technology in a welcoming and supportive environment.

The University of Ottawa Library is composed of 3 main libraries - the Morisset Library (Arts and Science), the Brian Dickson Law Library and the Health Sciences Library - in addition to a number of specialized research collections. It has approximately 150 employees, including 55 librarians, serving the students, faculty and employees of the University.

Position purpose:

This Specialist, Scholarly Communication plays a key part in advancing scholarly communication and open science at the University of Ottawa by supporting the organization, preservation, and sharing of research and teaching outputs. The incumbent assists users with the deposit and publishing of materials, ensures materials meet institutional requirements related to metadata, copyright, and open access policy. The incumbent supports the onboarding and management of scholarly journals, promotes and enables the use of digital identifiers, and helps create resources such as guides and tutorials to improve the user with relevant Library services. The incumbent contributes to the development of internal workflows, participates in data collection and reporting, and collaborates with colleagues and campus partners to improve services and align with evolving academic and research activities.

In this role, your responsibilities will include:

• Curation and publishing services: Takes a user-centered approach to assist students, faculty, and staff in the preparation and deposit of research and teaching materials created by the uOttawa community and our partners, as a means of providing open, permanent access to uOttawa scholarship, ensuring wide dissemination and increased visibility. Tracks curation workflows using relevant tools, as appropriate. Contributes to the management and processing of new journal agreements and onboarding of new journals to the Open Journal Systems (OJS) platform. Responds to inquiries received through designated shared email inboxes managed by the Scholarly Communication and Data department.

• Deposit compliance and quality assurance: Reviews and assesses researcher, student, and staff research and teaching materials to verify adherence to metadata standards and copyright policies for works deposited in uO Research via DSpace and for library-hosted journals on OJS. Identifies potential copyright risks, metadata quality, and monitors compliance with institutional, national, and international standards for works deposited in institutionally supported repository infrastructure (eg. DSpace) and journals hosted on the OJS platform. Notes areas of non-compliance and makes recommendations or refers submission requests or inquiries to relevant specialist colleagues for feedback, guidance, or verification prior to resubmission. Manages Crossref DOI resolution reports and actions DOI (digital object identifier) issues as needed.

• Learning tools: Contributes to or leads the development, updating, or management of tutorials, guides, documentation, websites, and other self-learning tools to enable users to effectively navigate and use uO Research, Open Journal Systems, ORCID IDs, DOIs, and other platforms and tools used by and in consultation with the Scholarly Communication and Data department, as appropriate.

• Procedure development and awareness raising: Contributes to the development of and applies internal procedures and workflows related to uO Research, Open Journal Systems, and other platforms used by the Scholarly Communication and Data department, as appropriate. Contributes to education and outreach pertaining to the Library's open access policy, open science initiatives, and advancing relevant policies (eg. Tri-Agency Open Access Policy on Publications) on campus.

• Teamwork: Collaborates with colleagues in the Research Services division, as well as across the Library, to support the institutional repository and library publishing services, along with other services offered by the department, as needed. Works closely with other members of the department and the Library to contribute to improvements to collections, services, policies, and procedures with a view to continuously adapting to meet changing user needs. May be called upon to participate in the library’s online chat service.

• Data analysis and communication of results: Contributes to the collection and analysis of data and statistics through appropriate sources and identifies notable patterns and comparisons. Contributes to the gathering and reporting of relevant metrics as required for program evaluation, operational decision making, and consortial reporting.

• External liaison: Liaise with key partners on campus (eg. Office of Graduate and Postdoctoral Affairs, uO Press, faculties and academic departments, etc.) regarding policies and exceptions, as well as external partners (eg. Érudit, Coalition Publica, etc.). May participate in local, regional, or national groups or communities (eg. Canadian Association of Research Libraries, Confederation of Open Access Repositories, Canadian Research Knowledge Network, etc.).

• Supervision: May supervise work performed by students and casual employees to organize priorities and provide guidance in the attainment of individual objectives. Summarizes analysis in support of service assessment and development.

What you will bring:

Essential Qualifications:

• Graduate degree, ideally in a research data-intensive discipline, or equivalent professional experience

• Minimum of 4 years of professional experience, including a minimum of 2 years of experience that demonstrate knowledge of repository infrastructure, metadata standards, and publishing policies

Additional Qualifications:

• Knowledge of or experience with the academic library environment

• Knowledge of Indigenous data and information sovereignty and the application of equity, diversity, inclusion, and accessibility principles in the context of scholarly communication and open science

• Demonstrated ability to exercise judgement when verifying the quality of bibliographic information and data and use computer systems and software for the manipulation and clean-up of data and information

• Ability to communicate effectively with researchers and students from a variety of disciplines and backgrounds

• Demonstrated ability to work independently, manage multiple projects at once, to set priorities, meet deadlines, and work in teams

• Familiarity with database or repository structure and development

• Familiarity with metadata standards to describe both data sets and variables

• Demonstrated ability to identify and vet resources and tools for data sharing, analysis, and preservation

• Attention to detail

• Ability to problem-solve through independent learning

• Ability to make public presentations in both official languages

• Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.