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Job Type:

Employee

Duration in Months (for fixed-term jobs):

12

Job Family:

Procurement

# of Open Positions:

1

Faculty/Service - Department:

Supply Chain, Financial Resources

Campus:

Tabaret Hall

Union Affiliation:

N/A

Date Posted:

January 13, 2025

Applications must be received BEFORE:

January 27, 2025

Hours per week:

35

Salary Grade:

Non-Union Grade NM1

Salary Range:

$102,322.00 - $126,992.00

Position Purpose

Reporting to the Senior Manager, Procurement, the Manager, Purchasing, oversees all facets of the procure-to-pay (P2P) activities for University of Ottawa faculties and services, within a Purchasing Shared Services model, ensuring efficiency and compliance for transactions under $100K. This role involves interpreting policies, setting service priorities, and training all purchasing officers. The Manager is responsible for facilitating the Purchasing Shared Services model, supporting the assigned standard operational procedures, and representing the Services and operational requirements in system and business process improvements.

In this role, your responsibilities will include:

• Procure-to-Pay Operations: Manage and direct the University’s procure-to-pay (P2P) activities under $100K, ensuring strategic approach and compliance with procurement policies and regulations, and resolve complex purchasing issues.
• Procurement System and Workflows: Oversee procurement system workflows, operational administration, and efficient processing across faculties and services. Serve as a functional expert for system enhancements and business process optimization.
• Strategic Planning and Stakeholder Engagement: Lead mid to long-term procurement planning aligned with strategic sourcing needs, and maintain strong relationships with faculties, research, and administrative sectors for proactive support.
• Policy Guidance and Support: Provide expert advice on procure-to pay (P2P) and expense related policies and procedures, support departments with operational guidance, and recommend policy adjustments as needed.
• Performance Monitoring: Set and monitor key performance indicators (KPIs) for alignment with the Purchasing Shared Services model, ensuring regular reporting and analysis for continuous improvement aligned with strategic goals.
• Supplier Relationship Management: Support negotiations for contracts to secure favorable terms, manage supplier relationships to ensure high-quality, reliable, and cost-effective service agreements.

What you will bring:

• Supply Chain Management Diploma, Certification, or demonstrated experience in a similar role.
• Minimum of 7 years of experience in a similar role, preferably in Supply Chain Management.
• Minimum of 3 years of significant experience in a management role.
• Advanced knowledge of procurement principles and practices
• Knowledge of University or Higher Education and Broader Public sector procurement policies and procedures, and other procurement legislation
• Knowledge of tax and customs legislation and regulations
• Advanced experience in developing standard operating procedures and service standards
• Advanced experience in analyzing, optimizing and aligning Enterprise Management Solutions systems and software
• Experience in managing ongoing transformation initiatives
• Ability to work under pressure and adapt to shifting priorities
• Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods an asset
• Experience with logistics and inventory management
• Experience interpreting, explaining, and applying policies and regulations
• Excellent communication, interpersonal and customer service skills
• Experience in negotiating
• Ability to leverage data analytics tools to drive informed decision-making and optimize business processes
• Bilingualism – English and French (oral and written) are required.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.