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Job Type:

Employee

Duration in Months (for fixed-term jobs):

N/A

Job Family:

Business Operations

# of Open Positions:

1

Faculty/Service - Department:

Off. of VP Ext. Rel. - Chief of Staff

Campus:

Main Campus

Union Affiliation:

N/A

Date Posted:

novembre 07, 2024

Applications must be received BEFORE:

novembre 18, 2024

Hours per week:

35

Salary Grade:

Non-Union Grade NM2

Salary Range:

$112 957,00 - $140 190,00

Position purpose:

The Chief of Staff provides strategic and operational leadership for the planning, development, and implementation of activities such as budget planning and controls, administrative and financial strategies as well as human, physical, material and IT resources management to ensure efficient and effective operation within the Office of the Vice-President, Advancement.

The Chief of Staff supports the Office and the entire leadership team by ensuring the proper coordination of the efforts of the various services under their responsibility. They also facilitate the development, conception, design and implementation of the various established strategies by obtaining, exchanging and consolidating the information relevant to fulfilling their mandates, or by providing administrative and financial support to the department’s various services.

The Chief of Staff establishes operational strategies for the directorates, managers, administrators and administrative officers of the various services in order to support the users in their understanding of the functioning and the business processes related to the administrative, human, financial and material management operations.

In this role, your responsibilities will include:

• Offers sound advice to senior management using detailed analyses for all staff-related matters, to support initiatives of the office and its component units.
• Supervises financial and administrative activities. Determines budgetary priorities, conducts financial analyses, proposes strategies and performs budgetary controls, to ensure administrative and financial accountability for the office and its component units.
• Supervises HR administration and management (hiring, performance evaluation, training, staff supervision, interpretation and application of collective agreement provisions, including measures pertaining to administration, discipline and termination of employment), ensuring equity among services in process application and each service’s organizational structure.
• Advises on interpretation, application and compliance regarding collective agreements, regulations and policies, as well as laws and relevant standards (internal and external), to ensure adherence.
• Develops guidelines, processes and procedures to manage procurement and contracts, compliance with standards and laws, maintenance and renewal of computer equipment, and staff management, to ensure a suitable system of governance.

What you will bring:

• Theoretical and practical knowledge of administrative, financial and human resources management acquired via a university degree or an acceptable combination of education and experience.
• Minimum of 10 years of experience in a management position.
• Strong knowledge of granting and contracting practices and of the financial management of trust funds.
• In-depth knowledge and experience in financial management and financial forecasting.
• Knowledge of strategic planning principles, practices and procedures to direct and guide the development of short- and long-term plans.
• Knowledge and understanding of the mandate, vision and academic culture and vision and goals of the Office of the Vice-President of External Relations.
• In-depth knowledge and experience in developing and implementing policies and strategies across the organization.
• Experience in Human Resources Management, Team Management, Conflict Management, Negotiation and Project Management
• Experience using financial and human resources systems and software such as Windows, Word processing, spreadsheets, Power Point, email, Internet and others.
• Ability to synthesize, strong analytical skills and the ability to form an overview of the different elements in play.
• Ability to analyze documents and interpret their meaning in order to apply rules and appropriate procedures.
• Ability to problem-solve, make decisions, ability to work under pressure and manage multiple and sometimes conflicting deadlines.
• Ability to skillfully communicate verbally and in writing in both official languages.

#Li-MP1

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.