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Intermediate Liaison, Student Recruitment

University of Ottawa

University of Ottawa

Marketing & Communications
Multiple locations
Posted on Monday, November 20, 2023

Job Type:


Duration in Months (for fixed-term jobs):


Job Family:

Student Recruitment

# of Open Positions:


Faculty/Service - Department:

Student Experience


Main Campus

Union Affiliation:


Date Posted:

novembre 20, 2023

Closing Date:

décembre 01, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:


Salary Grade:

SSUO Grade 10

Salary Range:

$75 743,00 - $95 678,00About the faculty/service: Faculty of Social Sciences
The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence.

Position purpose:

Under the supervision of the Senior Specialist of Student Experience, plans and coordinates undergraduate and graduate recruitment and outreach activities with the objective of maintaining or increasing student enrollment while focusing on retention. Contributes to the Faculty's development and growth by conceptualizing and executing outreach and recruitment activities that project a positive image of the Faculty to maximize awareness and attract high caliber students. Coordinates and manages multiple faculty scholarship programs.

What you will bring:

  • Extensive knowledge of undergraduate programs and academic administration normally acquired through a post-secondary program and a minimum of five years of experience

  • In-depth knowledge of the Ontario and Quebec school systems and their student populations

  • Ability to analyze socio-demographic trends applicable to postsecondary recruitment

  • Experience presenting to large groups in both official languages.

  • Experience in event planning and organization.

  • Experience in project management.

  • Excellent public relations, interpersonal and communication skills.

  • Strong organizational skills.

  • Ability and availability to occasionally travel out of town to facilitate recruitment activities and work outside of normal business hours.

  • Extensive knowledge of computer systems and software, including web and graphic design applications, spreadsheets, databases, Internet and email.

Bilingualism: French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.