Administrative and Financial Assistant, Office of Indigenous Affairs
University of Ottawa
Duration in Months (for fixed-term jobs):24
Job Family:Administrative Support
# of Open Positions:1
Faculty/Service - Department:Office of Indigenous Affairs
Date Posted:November 20, 2023
Closing Date:December 01, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Hours per week:35
Salary Grade:Non-Union Grade NC3 - 35 hrs
Salary Range:$52,048.00 - $63,360.00The Office of Indigenous Affairs works closely with all university faculties and services to develop initiatives that support and benefit First Nations, Inuit and Métis students. We provide services that support classrooms, careers and personal needs of students in a manner consistent with Indigenous culture and values. We also promote strong working relationships with government agencies, as well as with Indigenous communities and organizations to enrich the student experience.
Assists with and performs a variety of tasks to support the administrative operations of a department, program or event, while ensuring compliance with applicable policies and procedures.
In this role you will:
- Performs a variety of administrative tasks to support the administrative operations of the department/program/event, such as entering and updating data, drafting and preparing a variety of documents, and managing schedules and mail, in keeping with uOttawa quality standards.
- Provides administrative support for organizing and coordinating meetings and events, to ensure they run smoothly. For this purpose, reserves meeting rooms, makes catering arrangements, and prepares meeting agendas and any other documents.
- Provides basic support for the financial operations of the department/program/event by performing a variety of tasks in keeping with established policies, such as administering petty cash, preparing deposits, making journal entries and entering data into the financial system. Participates in the invoicing process: prepares, sends and pays invoices, receives payments from customers and follows up on them.
What you will bring:
- Postsecondary education in administration and office technology with courses in accounting or finance, or an equivalent combination of education and work experience
- Minimum two (2) years of demonstrated experience in a similar role
- Basic experience in accounting and/or finance
- Sound knowledge of the Generally Accepted Accounting Principles (GAAP)
- Experience working with Indigenous communities and knowledge of how to handle payments to external stakeholders is an asset
- Experience with computer systems and applications such as Windows, word processing software, spreadsheets, databases, the internet and email
- Experience with interpreting, explaining and applying policies and regulations
- Experience in bilingual (French and English) administrative writing
- Experience producing reports
- Ability to produce high quality work under pressure while meeting strict deadlines
- Initiative self-reliance, good judgment
- Knowledge of an Indigenous language is an asset
- Bilingualism - English and French (spoken and written)
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact email@example.com to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.