Work Location:

New York, New York, United States of America

Hours:

40

Line of Business:

Business Management, Strategy & Support

Pay Detail:

$45,000 - $62,000 USD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

Title: Premises Officer

Location: NYC & occasional work in Stamford, CT

In Office 4-5 days a week

Responsibilities will include:

Access Cards and visitors

• Activating access cards for new employees and replacing existing cards as needed

• Contacting building security to deactivate access cards for departed employees

• Adding visitors to system

Floor plans

• Updating the floor plan and making changes accordingly

Maintenance

• Responsible for the daily upkeep of the floor

• Communicating with building management / engineers / cleaning staff as needed

• Constant monitoring of facilities, which includes the firm’s primary data centers, to ensure safety, security, and equipment is well maintained such as HVAC, Generators, and UPS systems

• Coordinate all maintenance services and repairs

• Staying afterhours to overwatch all maintenance as needed

• Initiating quote requests for electrical, plumbing, carpentry, and furniture, purchasing of capitalized and expensed facilities equipment.

• Basic handyman duties

• Replace light bulbs when needed

Workstation Equipment / Receptionist Responsibility

• Answering the front desk phone

• Checking in guests with building security before arrival & greeting guests

• Making sure reception area & conference rooms are presentable

• Reserving Conference rooms for meetings

• Printing out WIFI password every month and placing a copy in every conference room

• Restocking and maintaining pantry room daily

• Assist in setups of Monitors, wires, docking stations , bracket system , for the workstation environment.

• Assist in IDF and MDF room trouble shoot any issue that come up for those rooms

Mailroom / Copy center

• Ensuring all printers are stocked and working properly

• Sorting and distributing all incoming mail

• Outgoing mail to our company Branches, Via USPS.

• Ordering supplies to maintain business operations (Kas Ray, Coffee Distribution Center, Lexmark, UPS.

• Scanning Documents

• Creating and placing nameplates

• Changing printer toners as needed

The Premises Officer provides quality and efficient administrative support on various assignments. Position may support a small group/team (1-15) and/or an AVP or VP role. Work will involve administrative activities that range in complexity.

Depth & Scope:

• Provides a high level of administrative support ensuring quality service and professionalism at every customer interaction

• Manages efficiently in a multi-tasked environment and ensure deadlines are met

• Applies appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices, correspondence/communications, tables, charts, files, etc.)

• Schedule, and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required

• Maintains proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.)

• Performs routine administrative tasks, including phone coverage, calendar and appointment maintenance

• Prepares and distributes routine correspondence and reports following established procedures

• Provides a high level of administrative support ensuring quality service and professionalism at every Customer interaction

• Communicates and responds to routine inquiries from Customers, other companies, and other in-house departments

• Elevates non-routine issues to supervisor

• Follows-up on complaints to ensure their resolution

• Schedules and organizes meetings

• Answers telephone, screens calls, takes messages and receives visitors

• Establishes and maintains confidential files and records

• Provides administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents

Education & Experience:

• High school diploma or GED

• 1-2 years related experience required

• Ability to provide consistent support prioritizing tasks based on departmental priorities

• Basic administrative skills, including basic software applications

• Basic English grammar and proofreading skills

• Ability to work independently and as part of a team, providing high quality Customer service

• Strong written and verbal communication skills

• Ability to operate standard and specialized office equipment

Physical Requirements:

Never: 0%; Occasional: 1-33%; Frequent: 34-66%; Continuous: 67-100%

• Domestic Travel – Occasional

• International Travel – Never

• Performing sedentary work – Continuous

• Performing multiple tasks – Continuous

• Operating standard office equipment - Continuous

• Responding quickly to sounds – Occasional

• Sitting – Continuous

• Standing – Occasional

• Walking – Occasional

• Moving safely in confined spaces – Occasional

• Lifting/Carrying (under 25 lbs.) – Occasional

• Lifting/Carrying (over 25 lbs.) – Never

• Squatting – Occasional

• Bending – Occasional

• Kneeling – Never

• Crawling – Never

• Climbing – Never

• Reaching overhead – Never

• Reaching forward – Occasional

• Pushing – Never

• Pulling – Never

• Twisting – Never

• Concentrating for long periods of time – Continuous

• Applying common sense to deal with problems involving standardized situations – Continuous

• Reading, writing and comprehending instructions – Continuous

• Adding, subtracting, multiplying and dividing – Continuous

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The listed or specified responsibilities & duties are considered essential functions for ADA purposes.

Who We Are

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank. We are growth-oriented, people-focused, and community-minded. As a team, we work to deliver value for our clients every day.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical and mental well-being goals. Total Rewards at TD includes base salary and variable compensation/incentive awards (e.g., eligibility for cash and/or equity incentive awards, generally through participation in an incentive plan) and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off (including Vacation PTO, Flex PTO, and Holiday PTO), banking benefits and discounts, career development, and reward and recognition. Learn more

Additional Information:
We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Colleague Development
If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals.

Training & Onboarding
We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Interview Process
We’ll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation

TD Bank is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

If you are an applicant with a disability and need accommodations to complete the application process, please email TD Bank US Workplace Accommodations Program at USWAPTDO@td.com. Include your full name, best way to reach you and the accommodation needed to assist you with the applicant process.