Senior Payroll Specialist - Poland (f/m/d)
Siemens
Accounting & Finance
Warsaw, Poland
Posted on Jul 21, 2025
Job Description
Job ID
471010
Company
Siemens Sp. z o.o.
Organization
Global Business Services
Job Family
People & Organization
Experience Level
Mid-level Professional
Full Time / Part Time
Full-time
Contract Type
Permanent
GBS Hire-to-Retire (GBS H2R) offers global solutions to help guide and support the complete lifecycle of an employee from onboarding to pension services - in order for the people to focus on their tasks while H2R takes care of HR-related topics in the background. Our powerful ecosystem of industry-leading technology, external / internal suppliers, and our operational delivery centers are foundational to successful delivery.
We believe in:
• The value of industry best practice standards enabled by evolving technology/digitalization
• Focusing on employee experience as key driver of our actions
• The passion of our H2R professionals and their ability to adapt in dynamic times. By doing so we deliver Flexibility, Quality and Efficiency for the businesses we partner with.
We are looking for Payroll Senior Specialist (f/m/d) to ensure accurate, compliant, and timely payroll processing for Polish operations, while serving as the key local expert on Polish payroll legislation, systems, and stakeholder expectations. This role is critical to maintaining service quality, regulatory compliance, and customer satisfaction for Polish entities.
You’ll create impact by:
Payroll Operations
- Managing end-to-end payroll processing (delivered by external vendor) for Polish employees, ensuring accuracy and timeliness.
- Maintaining and update payroll data in alignment with Polish labor, tax, and social security regulations (e.g., ZUS, PUE, ePIT).
- Coordinating with internal teams and external vendors to ensure service delivery and SLA adherence.
Compliance & Risk Management
- Monitoring changes in Polish payroll legislation and ensure timely implementation.
- Acting as the first point of contact for audits and regulatory inspections.
- Ensuring payroll processes align with internal controls and SOC standards.
Customer Engagement
- Serving as the liaison for HR, Finance, and employee representatives in Poland.
- Supporting communication for payroll-related changes and issue resolution.
Continuous Improvement
- Driving process optimization and standardization initiatives.
- Participating in regional and global payroll transformation projects.
Your success is grounded in:
- Proven experience in Polish payroll processing, ideally in a shared services or multinational environment
- Knowledge of Polish labor law, tax, and social security systems
- Familiarity with payroll systems and government platforms (e.g., ZUS, PUE)
- Experience with vendor management and payroll audits
- Fluent in Polish and English
- Strong analytical, communication skills
You’ll benefit from:
- Medical care, life insurance, Multisport Card
- You work in a company with projects of great importance to society and the planet in the fields of energy transition and decarbonization, among others
- We like to get involved: our employees can create and participate in various initiatives related to volunteering, ecology or sports (FitChallange, Sports Team Competition)
- We care about a good working atmosphere within the team and the company: our organizational culture is based on mutual trust and respect
- Employee Support Program: free, 24/7 counseling for employees and their loved ones including psychotherapy, coaching, legal and financial consultations, webinars, training and more
- PPE Pension Program: Siemens funds your contributions 100%!
- Share Programs: we continue the tradition started by founder Werner von Siemens and give you the opportunity to participate in the company's shares
- Cafeteria benefits system: vouchers to stores, theaters, cinemas, etc.
- Lunch card reloaded with a fixed amount each month
- Additional paid days off
- The above benefits apply for Poland location; in other locations individual benefits may vary and are adapted to meet local legal regulations
Siemens is an Equal Opportunity Employer
If we all thought the same way, we would never create anything new. We know that by creating a diverse work environment, we have a real impact on the success of our company, so we encourage you to apply for Candidates from different backgrounds (with different experiences and approaches). By creating a friendly and open work environment, we take care to support the culture of diversity at every stage of our activities. All applicants will be assessed in terms of their competences, knowledge and skills.
Join us and be yourself!
Please send us your CV in English.