R&D Executive Assistant
Reckitt
Administration
Singapore
Posted on Jul 30, 2025
We are Reckitt
Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.
Research & Development
In Research and Development, we're full of highly skilled talents that include Scientists, Engineers, Medical, Clinical and Regulatory professionals - all working to create a cleaner, healthier world. With nine Centres of Excellence, we continually seek out new opportunities by using science, our entrepreneurial flare and our fearless innovation to develop and enhance our existing portfolio, never compromising on quality or performance.
We do the right thing, always, by ensuring we act with responsibility and integrity, by complying with regulatory legislation across the globe, whilst ensuring our products are safe for our consumers and are to the highest quality.
The size of our organisation means you'll have the opportunity to learn and work in different functions within R&D, giving you exposure to different disciplines, teams and environments. You will also have access to our Research and Development Academy, designed to develop our team and allow you to grow in our great organisation.
We do the right thing, always, by ensuring we act with responsibility and integrity, by complying with regulatory legislation across the globe, whilst ensuring our products are safe for our consumers and are to the highest quality.
The size of our organisation means you'll have the opportunity to learn and work in different functions within R&D, giving you exposure to different disciplines, teams and environments. You will also have access to our Research and Development Academy, designed to develop our team and allow you to grow in our great organisation.
About the role
Reporting to Product Innovation & Strategy Director, this role will be responsible for the compliance and control, budget and expense management as well as adminstration matters for the R&D department.
Your responsibilities
- Compliance and Controls
- Facilitate and maintain sensory informed consent form of employees and visitors participating in sensory.
- Facilitate and maintain Quarterly R&D Activities Tracking Management (ACE, Finance) for audits or external financial reportings.
- Facilitate and maintain updated tracking files of manhours spent, R&D activities and corresponding consumables and services spending by classification according to various requirements.
- Maintain clear and consistent filing systems, electronic and/or paper, as required of the type of documentation.
Organization Movements Tracking and Recording
- Manage records of R&D organization charts, headcount tracking, and staff dates of employment for various internal reviews and external business and audit purposes.
- Maintains R&D master data of personnel's technical profile, residency, dates of tenure for external audit and reporting (ASTAR, Qualifying incentive projects).
SOPs Management (PD, Nutrition Gallery Visitor SOP)
- Document controller (upload for approval, track, retire) for procedural documents of Product Development, R&D Operations and Process Engineering.
- Initiate periodic review of procedural documents by checking document owners, validity and duration. Ensures there is proper handover of procedure document ownership for any movements in the organization.
R&D People Training Record Management
- Liase with respective departments of R&D in the update of the training curriculum.
- Uploads training curriculum of each department in QualityOne VTS.
- Maintains team members external post training feedback and report.
Sharepoints Management and Compliance Reports Management
- Manages list of sharepoints used by R&D.
- Conducts annual review of users with Sharepoint owners, Innovation Compliance Manager, respective line managers.
2. Budget and Expense Management
- Prepare and update budgets and forecasts for the departments (cost centers) of Management, Product Development, Innovation Compliance teams.
- Tracks expenses and reconcile any discrepancies of actuals on a regular basis.
- R&D Projects Supplies and Services.
- Manages end-to-end purchase management for R&D projects suppliers and services (raw materials, ingredients, external lab tests).
- Manages end-to-end contract administration for subscriptions of R&D department.
3. R&D Administration and Employee Engagement
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- R&D Visitors Management which may includes hotels, transfers, meals, meetings booking.
- Handles any group trips and hotel booking as may be required.
- Adminsters R&D's rewards and recognition program and develop communication materials on people success stories.
- Forms and keep track of annual membership of Mindset program across R&D departments.
- Liaise with line managers and keep track of annual SME program for talent development.
- Source and conduct negotiation of venues and teambuilding vendors for regional meeting events (regional meetings, product development), lead the corresponding contract administration, POs event safety risk assessment.
The experience we're looking for
- Diploma in Accounting, Finance, administration or relevant field
- Minimum 2 years experience in accounting, finance, communications, knowledge and information management
- Knowledge of SAP is a must have
- Knowledge in MSExcel is a must, other MS Office is an advantage
- Demonstrate experience in event coordination and arrangement
- Demonstrate good bookkeeping and accounting skills, writing and editing skills
- Demonstrate knowledge in learning fast on controls systems
- Demostrate knowledge of budget and expense management including its relevant control systems
- Fosters and demostrate workplace Reckitt compass, behaviors and inclusivity
The skills for success
R&D, Product Lifecycle Management, Commercial Awareness, Business Partnership, Collaboration, Partnership building, Collaborator, Ability to challenge the status quo, Propose improvement, Accountability, Adaptability, Analytical, Formulation, Science, Chemistry.
What we offer
With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way. We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt's pay for performance philosophy.
Equality
We recognise that in real life, great people don't always 'tick all the boxes'. That's why we hire for potential as well as experience. Even if you don't meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.