What is the opportunity?

In the role of Executive Assistant, you will provide administrative support RBC PH&N IC leadership team, the President, VP, Strategic Transformation and Chief Investment Strategy.

The individual will be responsible for optimal trust, discretion, timely achievement in leading and coordination of the day-to-day management, administrative, communication and operational functions supporting the RBC PH&N IC leadership team members. The incumbent utilizes technology, best practices for prioritization, organization to support the leader in an efficient and effective way, ensuring that the leader has access to the tools to make them efficient.

What will you do?

• Responsible for optimal trust, discretion, timely achievement of deadlines and commitments for administrative duties on behalf of the RBC PH&N IC leadership team, delivering a high level of service to both internal and external partners.

• Accountable for administrative (manage meeting minutes of the Leadership team and OC, expenses and calendar proactively), leadership management routines, including implementing and maintaining processes in line with RBC’s policies and guidelines (i.e. vacation management, gift and entertainment), using digital and technology as much as possible

• Manage office routines and schedule leader/banker sales routines including; weekly goal setting, weekly leadership meetings, Monthly/Quarterly Performance Management reviews, annual competency review, personal development discussions for all RBC PH&N IC leadership team.

• Leverage technology, software tools and expertise in preparation of documentation and presentations.

• Act as ambassador for RBC PH&N IC leadership team with internal and external stakeholders

• Commitment to supporting the RBC PH&N IC leadership team by demonstrating and taking ownership & accountability of client problems at first point of contact, or in the absence of the RBC PH&N IC leadership team, applying the Problem Resolution Principles and ensuring appropriate coordination with key partners/leadership and then tracking to client resolution and follow-up . Demonstrate a long-term perspective in addressing client concerns.

• Work on special projects as directed by the leaders

What do you need to succeed?

Must Have

• 5 years+ experience in an administrative role

• Exceptional verbal, communication, organizational skills with strong focus on client.

• Ability to exercise independent judgement, effectively and accurately

• Demonstrated ability to prioritize and organize work tasks and information

• High level of confidentiality and discretion

• Able to drive creative solutions, with proven ability to think ‘outside of the box’ and not accept what is done today as a solution

• Strong proficiency with Microsoft Office (Outlook, PowerPoint, Word, Excel) and other digital tools and applications

• Ability to work in office 5 days a week

Nice to Have

• Experience working with executives with heavy travel schedules

• Knowledge of financial and investment Industry

• Good human resources management skills

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation and stock where applicable

• Leaders who support your development through coaching and managing opportunities

• Ability to make a difference and lasting impact

• Work with a dynamic, collaborative, progressive and high-performing team

• Opportunities to do challenging work

• Opportunities to take on progressively greater accountabilities

• Access to a variety of job opportunities across business and geographies

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

RBC CENTRE, 155 WELLINGTON ST W:TORONTOTORONTOCanada37.5Full timeWEALTH MANAGEMENTRegularSalaried2024-10-012024-10-15