Office Administrator

Calgary, AB

Today is the day to boost your career! Pinchin is seeking an Office Administrator to join our administrative team in our Calgary Office.

Reporting to the Executive Assistant, the Office Administrator is responsible for the maintenance and co-ordination of efficient support services to ensure the smooth running of office operations. In addition, this individual will be responsible for daily administrative support to the various service lines represented in Pinchin’s Calgary office

A Day in the life of an Office Administrator at Pinchin:

• Manage the reception desk and all associated tasks, including answering the phone, ordering supplies and stocking kitchen inventory
• Handle all incoming and outgoing mail and courier packages, including interoffice couriers
• Co-ordinate new employee documentation prior to the orientation in collaboration with Head Office, People and Culture
• Greet and monitor the comings and goings of all employees and visitors
• Assist with the coordination of meeting requirements (lunches, various preparations, etc.) including the compilation and distribution of minutes (as required)
• Maintain a clean, organized desk and well-stocked kitchen area and supply room
• Act as a corporate liaison, supporting various company-wide initiatives
• Present a positive image of the company, internally and externally
• Ensure client deliverables are accurately formatted and that quality control forms have been completed
• Synchronize the timely assembly and delivery of reports
• Contribute to the preparation of assessments and inspection of reports and proposals
• Invoicing and billing for the office
• Enter and update reports in Pinchin’s project software

What you bring to the Pinchin team:

• Diploma or Degree in a relevant field
• Experience in a professional office environment is preferred
• Current and valid driver’s license with sufficient insurance, and access to a vehicle is required
• Strong written and oral communication skills
• Able to prioritize and multi-task effectively in a fast-paced environment, balancing the urgency of calls with the detail orientation required to coordinate duties for multiple offices
• Excellent interpersonal skills and a positive, helping-oriented demeanor
• Proficient with Microsoft Office Products (Word, Excel, PowerPoint and Outlook)

What’s in it for you:

Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us! Our employees enjoy tailored training, mentoring and career development programs. We have opportunities for community involvement including many environmental initiatives, a casual dress code, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account through corporate insurance, social activities, team building events, corporate hotel rates and much more! All of this and more in an inclusive, dynamic work environment! Take a look to see all Pinchin has to offer: Pinchin Benefits

Please note that our recruitment process may involve online testing, depending on the position. As an employee of Pinchin, you will be required by our clients to undergo security clearances and, periodically, drug and alcohol testing in order to gain access to certain job sites. We thank all applicants for their interest in a career at Pinchin however, only those selected to continue will be contacted.

As a condition of employment, selected candidates for operations positions will be required to provide proof of full vaccination against COVID-19 in order to meet client vaccination mandate requirements.

** No agency phone calls please**

Why Pinchin?

At Pinchin, our employees are the heart of our business. If you’re ready to build on your technical and project management skills, we have the resources and subject matter experts to support your career growth. We provide a dynamic and forward-thinking culture that is based on integrity, respect, social responsibility and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to employment practices that promote a diverse and inclusive work environment. If you require reasonable accommodation during any stage of the recruitment process, please inform us.

Working together, making things better!