HUMAN RESOURCES DIRECTORATE DIRECTION DES RESSOURCES HUMAINES

Administrative Assistant, Committees Directorate

Directorate: Committees

Classification: SEN 5: $61,848 - $78,260

Job Type: Determinate Appointment (Term, 6 months +)

Location: Ottawa, Ontario, Canada

Closing Date: Sunday, May 11, 2025

About the Senate

The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy.

As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds and perspectives. We are committed to building and maintaining a diverse and inclusive workplace where everyone is provided full and equal opportunity and access to employment, development and advancement. Build and advance your career by joining a team of dedicated professionals who are committed to excellence in support of senators and the institution.

How will you contribute?

Are you someone who thrives on challenges? Do you want to work on some of the most important and complex issues facing Canadians? Do you excel at keeping things organized to help ensure the organization meets its goals? If so, this is the job for you!

We are looking for a dynamic, self-motivated, highly organized, driven and experienced Administrative Assistant to support the Senate Committees Directorate in managing and prioritizing competing demands in a fast-paced, results-focused environment. Your passion for excellence and quality service must be second to none. The successful incumbent will bring expertise in a broad range of administrative areas and must possess a strong ability to communicate effectively across numerous channels, demonstrate a high level of autonomy, and be able to effectively manage a variety of tasks and prepare responses to inquiries from senior officials and/or parliamentarians, other directorates, government departments, the media and the public.

Open to

Open to the general public to staff one (1) determinate position of six (6) months within the Senate Committees Directorate.

This selection process may be used to staff determinate or indeterminate positions at the same level with similar requirements.

The Senate of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve, starting with an inclusive and barrier-free hiring process. You are entitled to apply in the official language of your choice (English or French) and you can request to be accommodated during any phase of the evaluation process. All information received in relation to accommodation will be kept confidential. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Prerequisites

• High school diploma OR an acceptable combination of education, training and / or related work experience;
• Experience providing administrative support in an office environment, offering services such as writing formal correspondence, briefing materials and reports, formatting documents, organizing and scheduling meetings and managing electronic filing systems;
• Solid experience with MS Office products;
• Experience dealing with senior officials and/or parliamentarians;
• Strong research, analytical and communications skills as they relate to policy review and legislative rules and procedures;
• Excellent verbal and written communication skills in both official languages;
• Ability to work independently as well as build relationships across the organization;
• Detail oriented, well organized, and able to coordinate and manage competing priorities and timelines;
• Knowledge of the Senate, its policies and the legislative process is considered an asset.

Linguistic Requirements

English Reading Comprehension: B

English Written Expression: B

English Oral Interaction: C

French Reading Comprehension: B

French Written Expression: B

French Oral Interaction: C

Competencies

Integrity

Respect

Service

Action Management

Adaptability

Communication

Teamwork and cooperation

Dependability

Organizational Needs

The Senate of Canada is committed to building and maintaining an inclusive workplace where all employees are provided full and equal access to employment, development and advancement opportunities.

Conditions of Employment

Candidates must consent to supply personal information and obtain a security accreditation to be eligible for appointment.