Project Administrator

Discover the possible

Anything is possible at the NRC, named in 2025 one of Canada’s Top Employers for Young People, Top Employer in the National Capital Region and Forbes Canada’s Best Employers!

As Canada’s largest research and innovation organization, our world-renowned research pushes the boundaries of science and engineering to make the impossible, possible. Every day we explore new ideas through innovative research and help companies discover possibilities that impact Canada’s future and the world.

At the NRC, you’ll also discover new possibilities. Our supportive workplace fosters a culture of creativity, welcoming fresh perspectives and innovation at all levels. We value teamwork. You’ll collaborate across multiple fields and with the brightest minds to find creative solutions. Most importantly, you’ll discover what’s possible within you as you grow, make valuable contributions and progress in your professional journey. From ground-breaking discoveries to a life-changing career, discover your possible at the NRC.

The role

We are looking for a Project Administrator to support our National Programs Office (NPO). The Project Administrator would be someone who shares our core values of Integrity, Excellence, Respect and Creativity.

The Project Administrator – National Programs Office (NPO) plays a key role in delivering and advancing the Collaborative Science, Technology and Innovation Program Collaborative Science, Technology and Innovation Platform Program Collaborative Science, Technology and Innovation Platform Program (CSTIP), Grants and Contributions (G&C) programs through the development and evolution of the FUSION portal and Client Relationship Management solution.

This is a live, fast-moving enterprise implementation. You will help operationalize FUSION as NPO’s core system for managing the full G&C lifecycle—from intake and assessment to agreements, amendments, reporting, and close-out—while working in close partnership with a contracted vendor responsible for solution delivery.

You will provide strong project coordination on the NPO side, ensuring internal activities, inputs, decisions, and deliverables are aligned with the vendor’s project plan and timelines to keep the project moving and avoid delays. Working closely with the vendor Project Manager, you will support NPO FUSION team members in meeting their responsibilities related to requirements, validation, testing, release readiness, and ongoing stabilization.

A central component of the role is organizational change management (OCM). You will support the definition and validation of business requirements for major FUSION releases and help prepare the organization for change by building awareness, developing and delivering training and user guidance, and supporting adoption and stabilization following releases.

You will also develop and maintain management reporting and dashboards, support data quality and analysis activities, and contribute practical recommendations to improve processes, tools, and workflows. The role includes supporting project planning and financial tracking using FUSION, SAP, SharePoint, and Excel, with a strong focus on accuracy, traceability, and timely issue resolution.

This role is demanding, highly collaborative, and fast-paced, offering an excellent opportunity to deepen your experience in enterprise systems, project coordination, organizational change management, and stakeholder engagement within a high-profile NRC initiative.

Screening criteria

Applicants must demonstrate within the content of their application that they meet the following screening criteria in order to be given further consideration as candidates:

Education

A Bachelor’s degree in Science or Business Administration.

An equivalent combination of a Bachelor’s degree in another field with relevant experience and training may be considered.

Formal training in project management at a university, College or PMI Registered Education Providers would be an asset but not required.

Project Management Professional (PMP) certification would be an asset but not required.

Organization Change Management certification would be an asset but not required.

For information on certificates and diplomas issued abroad, please see Degree equivalency

Experience

• Significant* and recent** experience in leading project management activities in a cross-functional, multi-disciplinary team.
• Significant* and recent** experience documenting, analyzing, and improving complex business information, processes, workflows, and roles in a multi-stakeholder environment.
• Significant* and recent** experience with SharePoint, MS Project, Excel, MS Dynamics and Power Platform, or similar enterprise platforms.
• Recent** experience supporting organizational change management, including stakeholder engagement, user support, development of communications and designing training or guidance materials, and contribution to rollout or adoption activities.
• Experience in preparing a variety of reports based on data collected to support management decision-making.

Significant is defined as at least 3 years of experience

** Recent is defined as within the last five years

Condition of employment

Reliability Status

For a Reliability Status, verification of background information over a period of 5 years is required.

Language requirements

Bilingual Imperative BBB/BBB

Information on language requirements and self-assessment tests

Assessment criteria

Candidates will be assessed on the basis of the following criteria:

Technical competencies

• Solid* knowledge of the theories, principles and applications of formal project management.
• Solid* knowledge of system design and software development lifecycle principles and approaches.
• Knowledge of Transfer Payment program polices.
• Ability to evaluate and implement new processes, methods or practices that improve project and/or program management.
• Ability to communicate effectively orally and in writing.

* Solid is defined as a solid working level knowledge is required. The level of knowledge is used by fully qualified individuals to solve day-to-day problems and address normal issues.

Behavioural competencies

Competency Profile(s)

For this position, the NRC will evaluate candidates using the following competency profiles: Management Services; Technology Extension; NRC-wide

View all competency profiles

Compensation

From $78,167 to $91,895 per annum.

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including a robust pension plan, comprehensive health and dental coverage, disability and life insurance, office closure at the end of December, and additional supports to enhance your well-being throughout your career and beyond.

Notes

• In 2025, the NRC was chosen as one of Canada’s Top Employers for Young People, a National Capital Region Top Employer and Forbes Canada’s Best Employer.
• Relocation assistance will be determined in accordance with the NRC's directives.
• A pre-qualified list may be established for similar positions for a one year period.
• This position is being advertised internally only.
• Preference will be given to Canadian Citizens and Permanent Residents of Canada. Please include citizenship information in your application.
• The incumbent must adhere to safe workplace practices at all times.
• We thank all those who apply, however only those selected for further consideration will be contacted.