For our IQVIA Zagreb office, we are looking to hire a motivated and proactive Administrative assistant to support our 130+ team of professionals. The role is office-based, front-desk seating, and is a combination of general office reception and daily administrative tasks.

Start date: between 15th Nov and 01st Dec

Key Responsibilities:

• Reception and visitor management.
• Facility management (utilities, cleaning, amenities, coffee, water, office supplies).
• Daily support to and close cooperation with our Office Manager.
• Preparing the conference room for meetings and hosting clients.
• Mail, logistics, and courier support.
• Local cross-functional business unit administrative support.
• Implementation of benefits in kind (festive dinners, gifts, insurance, fitness).
• EHS and fire safety compliance (legal requirement).
• Coordination with HR and IT for onboarding/offboarding and equipment handling.
• Cooperation with accounting department.
• Invoice management.

Skills, Education and Experience Required:

• High school or university diploma.
• Some admin experience in a fast paced, international environment is preferred.
• IT literate. Excellent working knowledge of commonly used Microsoft applications, including Outlook, PowerPoint, Excel and Word.
• Strong communication and organizational skills.
• Ability to work both within a team and independently.
• Ability to multi-task and maintain timelines.
• Ability to establish and maintain effective working relationships with coworkers, managers and clients.
• Enthusiastic proactive team player.
• Fluent in Croatian and English.
• Zagreb located, willing to work as office-based (no hybrid option).
• Ready to start latest 01st Dec 2025.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com