DATA & REPORTING COORDINATOR

INVEST OTTAWA – OPERATIONS

The Program Data & Reporting Coordinator supports the Program Management team by ensuring that program data is organized, reliable, and funder‑ready.

This role coordinates data inputs from colleagues and partners, reviews and validates information in CRM systems, spreadsheets, and Power BI dashboards, and applies rigorous quality checks to ensure consistency and accuracy. The Coordinator helps manage reporting schedules, tracks reporting requirements, and ensures that program data and reports align with funder agreements and reporting standards. This is a highly data‑focused role that requires sustained attention to detail and ongoing work with structured datasets and reporting frameworks.

The ideal candidate enjoys working carefully and methodically, takes pride in clean and accurate data, and communicates clearly and professionally with a diverse team to keep reporting on track. They support team success by ensuring that reporting is clear, compliant, and dependable, and well-coordinated across people and systems.

• 10 days per month required in the office at Bayview Yards
• Corporate Pay Band B: $49,600 - $74,400
• Hiring Salary Range: $49,600-$68,200
• Reason for opening: Vacancy in the existing role
  

WHAT YOU WILL BE DOING:

Data and Reporting

• Maintain a clear reporting calendar and proactively communicate deadlines to stakeholders, keeping everyone aligned and on track.
• Coordinate timely input collection from teams to allow for thorough review and approvals.
• Work closely with the Impact Data Analyst to collect, synthesize, and validate data for program and corporate reporting, ensuring accuracy and consistency.
• Build and deploy data collection surveys in close collaboration with internal stakeholders.
• Collaborate across teams to ensure all reporting outputs meet standards and data inputs are aligned.
• Support continuous improvement of tools and processes to enhance data quality and usability.
• Review and refine qualitative reports to ensure clarity, coherence, and alignment with funder expectations, as needed.
  

Financial and Contract Coordination

• Administer contractor agreements, purchase orders, and invoice reconciliation with accuracy and efficiency.
• Collaborate with Program Managers and Finance to support project forecasting and budget tracking, as needed.
  

Process Improvements

• Contribute to the development and refinement of internal policies, procedures, documentation, and templates.
• Identify and support the implementation of process enhancements that improve operational efficiency and effectiveness.
  

WHAT YOU HAVE ACCOMPLISHED/GAINED THROUGHOUT YOUR CAREER:

• Exceptionally detail-oriented.
• Strong organization and time management skills.
• Analytical thinker who enjoys working with data and solving problems.
• Quick to learn new software tools and systems.
• Comfortable working independently at your computer, managing data and documenting processes.
• Proven ability to collaborate effectively across diverse teams, influencing outcomes without direct authority.
• Demonstrates initiative, adaptability, and a continuous improvement mindset in fast-paced, dynamic environments.
• Skilled in Microsoft Excel (formulas, tables, data analysis, reporting).
• Familiarity with financial processes such as budget tracking and invoice reconciliation is an asset.
• Experience with survey platforms, Power BI dashboards, or project management software (like Asana) is helpful, but not required. If you’re a quick study, you’ll pick these up fast.
  

Do you have some of these skills but maybe not all? We still encourage you to apply as we would love to review your unique application and learn more about you!

At Invest Ottawa and Bayview Yards, we know that diversity, inclusion and a sense of belongingness are critical success factors for globally competitive organizations and are required to drive sustainable wealth creation and prosperity across our region. We prioritize the creation of an inclusive culture and infuse diversity into our programs, operations and governance. As an equal opportunity employer that doesn’t simply accept difference but celebrates, support and thrives because of it, we invite all qualified candidates to apply, and especially encourage those who identify as members of underrepresented groups.

Invest Ottawa and Bayview Yards are determined to provide a barrier-free work environment, starting with the hiring process. If you require accommodation during any phase of the evaluation process, please contact hr@investottawa.ca to request specialized accommodation. Do know, all information received in relation to accommodation will be kept confidential. At Invest Ottawa and Bayview Yards, we are focused on doing better and committed to leading by example because it’s what’s best for us, our culture and our community.

We may use an AI‑enabled assistant to take notes during our recruitment process to help our team stay present and engaged during interviews. The tool does not screen, assess, or select applicants, and all hiring decisions are made by people. We welcome inquiries about AI use and/or requests for accommodations at any stage of the hiring process. Personal information (including recordings, transcripts, and summaries) is safeguarded in line with our privacy policy and applicable Ontario privacy legislation.