Role Summary:

We are seeking a detail-oriented and dependable Accounting Specialist to manage accounts payable processes, support general ledger accounting, and assist in collecting and organizing financial data for reporting and budgeting. This role is essential to maintaining accurate financial records and supporting financial planning and analysis.

Key Responsibilities:

Accounts Payable (AP)

• Process vendor invoices with proper coding and approvals.
• Match purchase orders, receipts, and invoices for accuracy.
• Maintain vendor records including W-9s, banking details, and compliance documentation.
• Prepare and process payments via ACH, wire, and checks.
• Resolve vendor inquiries and discrepancies professionally and promptly.

General Ledger (GL) Support

• Prepare and post journal entries related to AP, accruals, and adjustments.
• Reconcile GL accounts monthly and assist with month-end and year-end close.
• Support intercompany transactions and reconciliations.
• Ensure compliance with internal controls and accounting policies.

Financial Reporting & Budget Support

• Collect and organize financial data from various departments for reporting and budgeting.
• Assist in preparing financial reports, variance analysis, and supporting schedules.
• Maintain documentation to support budget assumptions and reporting accuracy.
• Collaborate with department leads to ensure timely and complete data submission.

• Bachelor’s degree in Accounting, Finance, or related field.
• 2+ years of experience in AP and GL accounting.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in accounting software (e.g., QuickBooks, NetSuite, SAP).
• Advanced Excel skills (pivot tables, VLOOKUP, formulas).
• Excellent communication and organizational skills.

Preferred Skills:

• Familiarity with vendor compliance and intercompany accounting.
• Exposure to ERP systems.