Job Title: HR Specialist
Department: Human Resources

Reports to: Vice President Human Resources

Term: 12-Month

Location: Hybrid (Ottawa, Ontario)

About Us:

Behind every innovative new medical device, new healthcare policy, and research into new treatments, there’s a literature review. At DistillerSR Inc., we’re changing the way that scientific research is conducted. Founded in 2008, DistillerSR is the world’s leading AI-enabled workflow automation and evidence management platform for streamlining the production of critical literature-based health research.

DistillerSR is used by 80% of the top 10 global medical device and pharmaceutical companies to inform life-changing product research, prepare regulatory submissions and to monitor for safety issues with medical products once in market. At DistillerSR, we have three core values: Always Leading, Always Innovating, and Always Trusted. Our amazing team lives these values every day and our customers trust us to bring them innovative, world-leading solutions that power their important work.

About the Role

Reporting directly to the Vice President, Human Resources, the Senior HR Specialist plays an essential role supporting every stage of the employee life cycle. Here at DistillerSR, this key generalist role is not a policy enforcer, but a true people champion. You will be the go-to for all things: hiring, culture, engagement and development, making sure our employees and teams thrive as we grow. This is an exciting opportunity for a candidate looking for breadth in their career growth. If you’re someone who has demonstrated success in a dynamic, fast-paced environment, and capable of handling everything from A to Z, we look forward to meeting you!

Duties & Responsibilities

Recruitment

• Coordinate end-to-end recruitment process, including confirming key posting details with hiring leaders, sourcing, attracting, screening and onboarding top talent
• Ongoing build of talent pipeline
• Act as key contact for campus/post-secondary school liaison for co-op programs
• Owning the talent portion of employee onboarding

People & Culture

• Lead Social Committee and manage event execution. Organize staff and community events, celebrations and recognition gatherings to maintain high employee engagement and motivation
• Handling employee questions, feedback and concerns with empathy, recognizing situations to be escalated or where further investigation is required
• Key supporter and enabler of the strategic Diversity, Equity, Inclusion and Belonging plan
• Member of the Joint Health & Safety Committee

HR Operations & Compliance

• Serve as a trusted BambooHR administrator for all key updates to employee records.
• Lead all onboarding and offboarding processes for all employees. Identify opportunities for continuous improvement – coordinating with internal stakeholder groups to ensure seamless transitions
• Serve as a point of contact for employee benefits inquiries, ensuring timely and accurate communication. Coordinate enrolment, changes, and terminations in group benefits plans.
• Maintain HR policies and procedures
• Collaborate with Compliance and Finance/Payroll team to ensure audit and operational requirements are met
• Stay current on evolving employment legislation, talent best practices and industry trends to help keep function progressive and successful

Trusted Advisor

• Build the talent brand as a trusted business partner, providing employees and frontline people managers with guidance on talent matters
• Support performance management processes, training initiatives, and facilitate career development programs
• Analyze HR data to support decision-making and continuous improvement in HR programs
• Support preparation of internal HR communications for All Hands, board meetings and other events are required.

Required Skills & Qualifications

• College or University degree, preferably in Human Resources, Social Sciences or Business
• 2 to 4 years of experience in an HR role, preferably in a start-up/scale-up or fast-moving environment
• Must be tech savvy, quick to learn new software
• Exceptional communication skills – written, oral, presentation
• Demonstrated success in building strong working relationships with diverse teams
• Highly proficient in Google Suite and MS Office
• Strong organizational and administrative skills, able to prioritize and multi-task
• Strong attention to detail
• Working knowledge of Employment Standards Act, 2000 (ESA) as well as other applicable legislation such as the Occupational Health and Safety Act (OHSA), Human Rights Code

Please note this position is hybrid with 2 days/week on site in Kanata, Ontario.

As part of our recruitment process, we may utilize artificial intelligence tools to support or assist the review of applications. These tools may help us identify candidates whose qualifications best match job requirements.

DistillerSR Inc. is committed to providing a respectful, welcoming, and inclusive work environment where every single employee can bring their full self to work, thrive, and be successful. Please let us know if you need any accommodation during the recruitment process.