General Accounting Administrator PSP
Accounting & Finance
Remote
USD 55k-62k / year + Equity
About Calian
At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.
We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.
Position Overview
We are looking for a detail-oriented and analytical Accounts Receivable Specialist to take full ownership of the accounts receivable function within a small, collaborative finance team. Reporting to the Assistant Controller (PSP), this role is responsible for ensuring accurate revenue tracking, invoicing, collections, and financial reporting while maintaining compliance with GAAP and corporate policies. The position supports PSP operations and contributes to forecasting, backlog reporting, and revenue analysis.
Responsibilities
- Interact with Program Managers to collect and verify monthly program revenue
- Verify sales orders against customer contracts and purchase orders
- Maintain the Master Operations-Finance Program List, including program status and customer contacts
- Prepare accurate monthly revenue accruals by revenue stream
- Generate and distribute invoices and supporting documentation, including uploading to customer platforms where required
- Ensure timely and accurate recording of all transactions
- Manage collections by following up on past due invoices and resolving customer inquiries
- Prepare monthly revenue summary reports including revenue by stream, by customer, top customers, and variance to forecast
- Prepare quarterly Sales Backlog reports
- Track program margins monthly and year-to-date
- Support compliance activities and financial audits as required
- Handle client data and payment information securely
Qualifications
- Minimum of two to three years of experience in accounts receivable
- Accounting diploma or equivalent is preferred
- Advanced Excel skills with the ability to use functions beyond basic formulas
- Experience with financial systems such as Sage, QuickBooks, or similar platforms
- Strong analytical and problem-solving skills with ability to identify inefficiencies and recommend improvements
- Understanding of accounting concepts such as debits and credits, revenue recognition, balance sheets, and accruals considered an asset
- Experience with SAP, particularly SAP Fiori, is an asset
Additional Requirements
- Strong communication skills and ability to collaborate cross-functionally
- High level of accuracy and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Ability to work 37.5 hours per week and occasionally extended hours during reporting periods
- Eligibility to obtain Secret security clearance
Compensation
$55,000 to $62,000
Position Type
We have 1 available position.
#LI-SL1# #SF#
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.
How we hire
- Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.
Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self! - Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.
During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.
- We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
- Do your research on Calian, the department, and team you are looking to join
- Add a cover letter that explains why you are a good fit for this position
- Share a portfolio, personal websites, or links to your professional social media
- In your CV, highlight your key achievements - this is your time to brag
- Include dates! Share the timeline of your experience
- Stand out by tailoring your resume to each position you apply to
- Only apply to roles you’re genuinely interested in and that align to your experience
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- Be prepared! Do your research on Calian, the department, and team you are looking to join
- View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
- Prepare a list of questions to ask us
- Dress business casual for your interview (virtual and in person)
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- We assess your skills and fit, you assess our fit for you
- We keep you updated and share expectations as we make progress in the recruiting cycle
- Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process
Perks and benefits
- Competitive, company-paid benefits
- Generous time off package
- Stock purchase plan
- RRSP program
- Flexible work hours for eligible roles
- Programs to support employee health and well-being