Position Overview

We are looking for a highly organized and detail-oriented Contract Administrator to support the execution of contracts across Calian’s Business Units. In this role, you will act as a key link between field personnel, Contract Managers, and internal teams, ensuring the accuracy, compliance, and timeliness of all contract-related processes.

This is a dynamic role suited for someone who thrives in a fast-paced environment, can manage multiple priorities independently, and takes a proactive approach to problem-solving. You will play a critical role in supporting operational success while building strong relationships across teams and with external stakeholders.

Responsibilities

• Provide administrative support to the Contract Manager, including reporting, data analysis, and support to the direct workforce when required
• Provide second-line administrative support to employees and independent contractors, responding to inquiries and escalating issues as appropriate
• Guide employees on Calian policies, procedures, and internal controls, including support with timesheets, invoices, and expense claims
• Review customer contract documentation against RFP and proposal materials to identify discrepancies and ensure compliance
• Identify and track key contract requirements, including financial parameters, working conditions, and reporting obligations
• Prepare and manage internal contract documentation, obtain required approvals, and ensure accuracy of all records
• Maintain system data and ensure timely submission and approval of timesheets, invoices, and expense claims in alignment with contract terms
• Track security clearances and monitor contract timelines, ensuring renewals or closures are completed appropriately
• Act as a liaison between field personnel and internal teams including Finance, Human Resources, and Payroll
• Support month-end activities, including accrual reporting to support accurate revenue recognition
• Maintain up-to-date documentation of processes, procedures, and contract files in appropriate systems and directories
• Contribute to process improvement initiatives by identifying opportunities to enhance efficiency and effectiveness
• Provide backup support to team members and assist during high-volume periods to ensure deadlines are met
• Support coordination activities related to psychological assessment contracts when applicable, ensuring timelines and deliverables are met

Qualifications

• College diploma or university degree in Human Resources, Business Administration, or equivalent experience
• Minimum of 2 years’ experience in an administrative or customer service role
• Experience working with SAP or similar digital tools is an asset
• Intermediate proficiency in Microsoft Excel and Word
• Experience with government contracts or knowledge of related policies is an asset
• Full fluency in French is required; bilingualism is an asset
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities effectively in a fast-paced environment
• Strong analytical and problem-solving skills
• Self-motivated with a proactive and accountable approach to work
• Ability to remain composed under pressure while maintaining professionalism
• Excellent written and verbal communication skills with the ability to collaborate across all levels

Additional Requirements

• Ability to work independently with minimal supervision
• Strong adaptability to changing priorities, processes, and systems
• Positive and professional mindset in a dynamic work environment
• Working knowledge of applicable labour legislation to identify and escalate issues when needed

Compensation

$50,000 – $55,000

Position Type

We have 1 available position.

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