Ottawa, ON | Hybrid

Position Overview

The Recruiting Administrator supports day-to-day recruiting operations and marketing activities for the Learning Recruiting team. This role focuses on administrative recruiting support, ATS/CMS management, candidate submissions, and coordination of recruitment marketing initiatives.

Responsibilities

• Support the Recruiting Manager and Recruiters with administrative and operational recruiting tasks

• Source candidates using LinkedIn, job boards, and internal databases

• Conduct initial candidate pre-screening (resume review and phone screens) and share recommendations with Recruiters

• Work with Learning Contract Managers to assemble candidate submission packages for contract employees/ICs being rehired or moved into new roles

• Create, update, and manage job orders in ATS/CMS, including creation and cancellation as required

• Submit and track security clearance requests

• Conduct ATS/CMS audits (e.g., credentials, job postings, new hires)

• Prepare and compile recruiting-related reports and presentations

• Assist with gathering market data and formatting resumes for bid submissions

• Support recruiting process improvement initiatives as assigned

• Assist with planning and executing social media recruitment campaigns

• Support creation and maintenance of recruitment-related social media content

• Monitor and report on the effectiveness of recruitment marketing initiatives

• Maintain a central repository of recruitment marketing collateral (social and print)

• Assist with coordination of recruitment events (job fairs, conferences), including registrations, logistics, and promotional materials

• Support consistent branding across recruitment materials in collaboration with internal teams

Qualifications

• 1+ year of experience in a recruiting role

• 1+ year of experience in an administrative role, supporting multiple stakeholders

• Experience working with ATS and/or candidate management systems (CMS)

• Strong administrative, organizational, and time-management skills

• Ability to manage multiple priorities and meet deadlines

• Strong written and verbal communication skills

• Comfortable supporting social media platforms (e.g., LinkedIn, Facebook) for recruitment purposes

• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint

• Ability to work independently and collaboratively in a fast-paced environment

Additional Requirements

• Ability to obtain and maintain Government of Canada Secret-level security clearance is required.

Compensation

$55,000 – $65,000

Vacancy

We have 1 available position(s).

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