Proposal Content Management Specialist
Calian
Remote
Posted on Aug 21, 2025
For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world better every day.
Location
Ottawa, ON
Hybrid, CAN
Hybrid, CAN
Job Type
Student
Hybrid | Ottawa, ON | 4-Month Co-op (Possible Extension) | Reliability Clearance Required
Position Overview
The proposal content management specialist plays an active role to ensure the quality and accuracy of electronic proposal records. The specialist also provides support for other parts of the organization related to proposal processes and procedures.
The proposal content management specialist is a key resource for the organization, reviewing and maintaining the accuracy of the proposal teams’ electronic documents ensuring proposal content is accessible to individuals pursuing sales opportunities.
Responsibilities
- Act as the librarian for the RFP content in response management software, reviewing submitted content for adherence to style guidelines and content management practices.
- Maintain the RFP Supporting Document Templates, ensuring they are up to date.
- Act as the primary support liaison between the proposal management software provider and the Calian team, re: support and configuration requests.
- Train new team members on proposal management software including onboarding and maintaining employee lists and permissions within the tool.
- Effectively communicate important changes to contributors and users through notifications and established workflows.
- Assist in managing reviews of content, reminding SME to review content following the established review schedule.
- Participate in quality improvement initiatives by assessing proposed guidelines, procedures and processes related to records management and electronic document filing, for efficiency and effectiveness and making recommendations to the content manager for improvement
- Perform other related duties, as assigned
Qualifications
- Pursuing a bachelor’s degree in marketing, business writing, business strategy, or other similar area
- Excellent project management skills with the ability to effectively coordinate multiple projects, deadlines, and priorities
- Excellent verbal and written communication skills
- Experience with Microsoft Office (Excel, Outlook, Teams, SharePoint)
- Desire to gain knowledge and practical experience in ethical AI usage
#LI-MT1# #SF#
How we hire
- Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.
Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self! - Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.
During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.
- We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
- Do your research on Calian, the department, and team you are looking to join
- Add a cover letter that explains why you are a good fit for this position
- Share a portfolio, personal websites, or links to your professional social media
- In your CV, highlight your key achievements - this is your time to brag
- Include dates! Share the timeline of your experience
- Stand out by tailoring your resume to each position you apply to
- Only apply to roles you’re genuinely interested in and that align to your experience
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- Be prepared! Do your research on Calian, the department, and team you are looking to join
- View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
- Prepare a list of questions to ask us
- Dress business casual for your interview (virtual and in person)
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- We assess your skills and fit, you assess our fit for you
- We keep you updated and share expectations as we make progress in the recruiting cycle
- Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process
Why Work for Calian
Work Environment
- No one-size fits all! We give teams freedom of choice in building an ideal work environment.
- Flexible hours, on-site, hybrid, or work from home options depending on the role requirements.
Impact
Calian is a publicly traded company that keeps the world moving forward.We inspire confidence in our customers’ ability to communicate, innovate, learn, and lead safe and healthy lives.This confidence is achieved through synchronized efforts across our organization to provide our customers with solutions inAdvancedTechnologies, Health, Learning, and IT& Cyber Solutions. This role is part of our corporate team and will work closely with all internal clients who support these business units
Growth and Innovation
Calian is a technology company with an aggressive growth agenda based on our ability to solve significant and complex problems for our customers. In this role, you will be a key member of the Calian.
We put our people first. We encourage employees to advance their Calian career through professional development and corporate career. Calian is an innovative and growing organization—have your ideas heard by pitching to senior leadership through the Calian Idea Contest!
Culture
We lead with trust. We reinforce personal responsibility and accountability. Calian fosters collaboration through open communication and promotes an environment of learning and professional growth.
Diversity and Inclusion
Calian fosters an environment that allows employees to maximize their potential, by nurturing a culture where everyone is valued for their differences.
Total Rewards
- A balanced approach to work and life as we understand the importance of your personal lives.
- Stock purchase plan with additional contribution from Calian
- RRSP Matching Program
CEO Quote
And according to our CEO... “A freaking awesome team!”
Calian Students & Interns
- Work on interesting projects that have a real-world impact
- Gain industry experience in a collaborative team-based environment
- Have regular 1:1s with experienced team members
- Develop skills for career advancement and growth
- Are encouraged to participate in team building and company social activities