For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world better every day.

Position Overview

We are seeking a detail-oriented and proactive individual to join our team as an Accounts Payable Administrator. In this role, you will be responsible for processing vendor invoices and employee expense claims, ensuring timely issue resolution. You will manage the master data setup for vendors in SAP, generate SAP audit reports, and oversee the accounts payable inbox while maintaining all supporting documentation. Additionally, you will update Excel files as needed and play a key role in training and mentoring new staff. Other duties may include handling daily bank deposits and managing AMEX and VISA card reconciliations and entries in SAP.

Responsibilities

• Master data set up in SAP for vendors, independent contractors, and banks.
  • Accurate and timely master data setup, based on approved and appropriate source documents, in accordance with approved processes, procedures, and internal controls.
  • Comprehensive understanding of data structure in SAP, ability to troubleshoot and apply known principles to new and non-standard scenarios.
  • Self-review (QA), as well as peer review to meet high standards for both accuracy and timeliness of data entered into SAP.

• Processing vendor invoices and employee expense claims, including issue resolution.
  • Accurate and timely processing to ensure expenses are posted in the correct month and vendor payment terms are adhered to.
  • Comprehensive understanding of applicable internal controls and strict adherence to them.
  • Customer focus (internal and external): collaborative and constructive feedback, and issue resolution.
  • Excellent communication skills (verbal and written):
    • Effective and professional use of e-mail
    • good judgment in when to escalate an issue
    • collaborative problem-solving approach
    • Training and mentoring new staff as required, sharing in the training of new staff, and providing ongoing support.
• SAP audit reports.
• Manage accounts payable inbox & and maintain supporting documentation
• SAP testing: annual SAP support pack testing, as assigned, and ad hoc testing as required.
• Maintaining Excel files as required: intermediate Excel skills, including the ability to set up tables, simple formulae, and formatting.

Qualifications

• Ability to work co-operatively within a group and with colleagues at all levels of the organization.
• High energy and drive to get things done.
• Ability to maintain composure and restraint in difficult situations. Collaborative, problem-solving approach.
• Openness to new ideas, sound decision-making, and independent thinking.
• Positive “take charge” attitude, leads by example.
• Minimum 2 years of Accounts Payable experience, preferably within an SAP environment.
• Proficiency in Excel, and Word.
• Excellent communication, interpersonal & organizational skills.
• Post-secondary education in Accounting is encouraged and preferred

Finance & Administration

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How we hire