For more than 40 years, Calian has been solving the world’s most complex problems by pairing the brightest minds with powerful technology. Calian solutions impact the world; from the satellites in space that connect us to the farms that feed us, from the medical professionals who care for us to the governments, schools and companies that make the world better every day.

Position Overview

As an HR Administrator, you will play a vital role in supporting the HR functions across multiple locations and business units in the United States. Reporting to the HR Director, this dynamic role involves managing administrative tasks, supporting the HR team, and ensuring efficient HR operations within a fast-paced and ever-changing environment.

Responsibilities

• Manage and organize electronic HR files, documents, and records, ensuring accuracy and compliance with company policies and regulations.
• Handle routine administrative tasks, including data entry, filing, and maintaining organized records for easy accessibility.
• Assist in revising and completing policies, handbook, etc.

• Monitor and manage the General HR inbox, responding promptly and accurately to inquiries and requests and assigning tasks to the appropriate HR Team member when necessary.
• Facilitate clear and effective communication between HR and employees, providing support and guidance as needed.

• Coordinate and assist with facilitating new hire orientation sessions, ensuring a smooth onboarding experience for new employees joining the organization.
• Assist with FMLA and any leave

• Process and manage invoices related to HR services and activities, working closely with vendors and finance teams to ensure accurate and timely payments.

• Collaborate with the HR Team to coordinate HR initiatives, programs, and projects across multiple locations and business units.
• Assist in scheduling meetings, preparing materials, maintaining project timelines, and other duties as assigned.

• Proactively identify HR needs, potential risks, and areas for process improvement.
• Communicate effectively with HR leadership, bringing attention to issues and providing recommendations for resolution.
• Perform other duties as required and/or assigned.
• Employee must be able to perform essential functions of the job with or without reasonable accommodation.

Qualifications

• 2-3 years of HR administrative support experience preferred
• Familiarity with managing HR-related tasks such as new hire orientation and file maintenance.
• Exceptional organizational and multitasking abilities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Must be eligible to work for any U.S. employer without the need for sponsorship now or in the future

EEO Statement

Calian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, or any other characteristic protected by law.

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